Privacy Policy | Peal Production

Lifepix Limited

Effective Date: 20th November 2020

Last Review Date: 4th February 2023

Next Review Date: 4th February 2024

Lifepix Ltd, International House, 64 Nile Street, London N1 7SR Registered Company No: 06546214

07951 023 731 contact@jamescarnegie.co.uk

INTRODUCTION

This policy explains what data we collect about you and why, how we use it and who we share it with, as well as your rights as a data subject. Your information is very important to us and we will look after it in line with all laws and regulations relating to the protection of personal data, including the General Data Protection Regulation ((EU) 2016/679).

It is important that you read this privacy policy together with any additional privacy policies or notices we give you, so that you are fully aware of how and why we are collecting and using your data. This privacy policy supplements these other notices (if provided) and is not intended to override them.

We may update this privacy policy from time to time and will post any changes on our website so it’s a good idea to check www.pealproduction.com from time to time.

WHO ARE WE?

Any reference to "we", "us", "our" and “Lifepix” is to Lifepix Limited (company no. 06546214) and Peal Production, a Trading Name of Lifepix Ltd. We are known as the “data controller” of your personal data and you can contact us at contact@jamescarnegie.co.uk, for more information about how we process your data, including how to exercise your rights as a data subject.

WHAT PERSONAL INFORMATION DO WE PROCESS ABOUT YOU?

The information we process may include your name, address, email address, IP address and phone number.

Primarily, we collect your personal data to enable us to provide the best service we possibly can to our clients and suppliers.

We process your personal information to:

● provideyouwiththeservicethatyouhaverequestedfromus (including via our selected third party suppliers eg freelancers and crew), therefore enabling us to meet our contractual commitments to you
● administerourcontractwhetheryouareaclientoracontractor, freelancer or supplier
● provideyouwithinformationonotherserviceswhichwefeelyou may have an interest in, based on similarities with previously completed work or your enquiry to us
● notifyyouaboutanychangestoourwebsite,ourlocation,our services, our pricing or any other information related to delivering our services to you.

Generally the lawful basis on which we will legally use your information for the above purposes is either to fulfil a contract with you, or otherwise, it is in our legitimate interest to process your data and /or contact you including as a client or business contact.

However we use your information, we will make sure that such use complies with all laws and regulations relating to the protection of personal data. Such laws and regulations allow us to use personal data for a variety of reasons. These include:

in order to perform our contractual obligations with our clients, customers and suppliers;
where we have obtained your consent;
in order to discharge our legal and regulatory obligations;

in order to establish, exercise or defend our legal rights or for the purpose of legal proceedings;
as is necessary for our legitimate business interests, such as:

allowing us to effectively and efficiently manage and administer the operation of our business (being the

development, production and distribution of video and stills);
We keep an archive copy of all film and still work after any rights have expired;

maintaining compliance with internal policies and procedures; and
monitoring the use of our intellectual property.

Information we collect about you when you visit and use our website will be used by us to ensure our website is presented in the most effective way for you and your computer, and for internal record keeping. For more information see COOKIES below.

Alternatively if you have actively requested information or signed up to a newsletter or other email list, we will have your consent to send you those communications. If your personal data appears in our content as your image or likeness or other identifiers, it is in our legitimate interest to process it to create and make available the content for our clients, pursuant to our contracts with you and/or our clients.

Please be assured that we do not reveal information about identifiable individuals to any advertisers.

WHO DO WE SHARE YOUR INFORMATION WITH?

We may pass your information to our third-party service providers
such as freelancers, subcontractors and skilled professionals and other associated organisations for the purposes of the production. We will not share your personal information with any third parties, unless you give us your consent to do so or we are authorised to do so by law.

We may disclose personal information to our trusted third party suppliers only when it is relevant to enable them to support us in the delivery of our contractual obligations to you. For example, freelance

camera crew, or outsourced tech or admin providers. We will always have proper contracts and processes in place with such third parties to ensure they only use your data on our instruction and otherwise protect your data in the same way that we do. When we use third party service providers, we disclose only those elements of your information that are necessary to deliver the required service.

It is in our legitimate interests to share your personal information in such a way to ensure that we provide the very best service we can to you.

DATA STORAGE AND RETENTION

Any personal data that is provided to us is kept secure with appropriate technological and organisation measures.

Please note however, the transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically. This is done so entirely at your own risk.

Where we have given you (or where you have chosen) a password so that you can access work in progress for feedback or sign off, you are responsible for keeping this password confidential.

From data collection, we will store your personal information for up to 24 months. However we may retain it for longer if we continue to be engaged in contractual work with you, or otherwise still have a legal

necessity to process your data or have another lawful basis or requirement to retain it for longer.

ACCESSING YOUR INFORMATION

You have rights when it comes to how we handle your personal information. These rights include:

The right to be informed; The right of access;
The right to rectification; The right to erasure;

The right to restrict processing;
The right to data portability;
The right to object;
Rights in relation to automated decision making and profiling.

If you would like a copy of some or all of your personal information, please contact us directly using the contact details below. If we cannot comply with your request to exercise your rights we will usually tell you why.

A cookie is a small file of letters and numbers that we put on your computer. We use cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to our visitors’ needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of our website.

LINKS TO OTHER WEBSITES

Our website may, from time to time, contain links to and from other websites. If you follow a link to any other website please note that these websites may have their own privacy policies and we do not accept any responsibility or liability for these policies.

CHANGES TO OUR PRIVACY POLICY

We keep our privacy policy under regular review and we may change it from time to time. Any updates will be posted on this webpage.

HOW TO CONTACT US

If you have any questions about our privacy policy or the information that we hold about you please contact us at:

contact@jamescarnegie.co.uk

INFORMATION COMMISSIONER’S OFFICE (ICO)

The ICO is the UK's independent body set up to uphold information rights.

If you are unhappy about the way in which your information has been handled you are able to contact the ICO at www.ico.org.uk/concerns.